What is vertical filing | Advantages and Disadvantages
Vertical filing is a way of organizing documents in an office or other workspace. It involves arranging documents in upright file folders in a series of drawers or cabinets. The drawers are arranged in a tall, vertical configuration and are typically labelled for easy reference and quick access. Documents can be placed in folders in a number of ways, including alphabetically, chronologically, or by category.
This type of filing system is useful because it is more space efficient than horizontal filing. It also allows for easier retrieval of documents since they can be organized and labelled in a way that makes them easier to find. Additionally, it is more secure since the drawers can be locked and the documents are less likely to get misplaced or lost.
Parts of vertical filing
- Filing cabinet
- Filing folders
- File labels
- Hanging file rails
- File pockets
- File tabs
- File sorters
- File inserts
- File drawer dividers
Advantages of Vertical filling
1. Easy access: Vertical filing systems make it easy to access documents, as they are usually set up in such a way that files are visible and can be quickly retrieved.
2. Space-saving: Vertical filing systems are a great way to save space in small offices or workplaces. The cabinets take up less floor space than traditional horizontal filing systems.
3. High capacity: Vertical filing systems typically offer high capacity, as the cabinets are often taller than lateral filing systems and can store more files.
4. Versatile: This type of filing systems are extremely versatile and can be used to store a variety of documents, from legal size to letter size.
5. Easy to organize: This type of filing system is much easier to organize than lateral filing systems. The filing cabinets are typically labelled for quick reference, and the files can be arranged in alphabetical order.
6. Easily expandable: Vertical filing systems can be easily expanded when needed by adding new cabinets.
7. Safe and secure: These filing systems offer a safe and secure way to store documents, as the cabinets are usually lockable.
8. Durable: Vertical filing systems are usually made of steel, making them very durable and long-lasting.
Disadvantages of Vertical filling
1. Limited Accessibility: Since vertical filing cabinets are taller, it can be difficult to reach the top drawers. This can be especially challenging for people who are shorter in stature.
2. Higher Costs: Vertical filing cabinets tend to be more expensive than lateral filing cabinets, due to their smaller size.
3. Difficulty Moving: Vertical filing cabinets are difficult to move due to their tall and bulky design.